ESWP: International Water Conference: Frequently Asked Questions

Frequently Asked Questions

General Conference/Registration:

What are the dates and locations for future conferences?
Future conference dates and locations can be found here. Reservations can be made through the lodging link.

How can I register for the conference?
Registrations are accepted by fax, mail or internet.  To download the paper registration form or register online, see the Registration page.

How can I get an Invitation Letter for Visa Application Requirements?
Please complete the Visa Invitation Request Form.

How much is the registration price? 
Conference Registration Prices can be found here on the Registration page.

Do you give discounts for group registrations?
If you plan on sending more than 4 individuals, there is a corporate registration category, and can be made through the Paper form of the IWC Registration Form.  If you have any questions, please contact Stephanie Mueller, Conference Manager – phone 412-261-0710, 13 or e-mail; s.mueller@eswp.com.

What is included in the registration price?
All full conference or full day registrations include access to the technical sessions, 1 copy of the conference proceedings, and access to any conference events occurring within the conference day(s). Exhibit Hall only Registrations include access to the exhibit hall and events held there, but there is no access to technical presentations. Workshops are additional price.

Where can I find information on the available Workshops?
Information can be found on the IWC Workshops page.

When and where can I get my registration materials?
You may pick up your registration materials, which include your conference name badge and materials, at the IWC Registration Desk (follow signs in the hotel lobby) Sunday from 5 - 7 pm, Monday & Tuesday from 7 am - 5 pm, and Wednesday from 7 am – 12 Noon. You will need your name badge to attend any Conference events.

Will meals be included as part of the Conference?
Coffee will be provided during technical session breaks, beginning at 10:15 AM Monday morning.  There will be an exhibit hall buffet lunch at the lunch break on Monday and Tuesday.  Also, receptions with light appetizers and cocktails are planned for Sunday night and Monday night (5 - 7PM). (One complimentary drink ticket per reception will be provided, and additional tickets can be purchased at the registration desk).  Also, the hotel has a number of restaurants onsite, a coffee shop, and several restaurants within walking distance.

Do I need to book my hotel room and make my own travel arrangements?
All conference registrants are responsible for their conference travel and hotel arrangements.

Is there a discount on hotel rooms for Conference attendees?
Yes, there is a block of discounted rooms for conference attendees at the host hotel. Information can be found on the Lodging Page.  When you make hotel reservations, mention that you are attending the International Water Conference. Please note the deadline for the guaranteed discounted price; after this date, reservations will be placed according to hotel availability and pricing.

What time does the conference start and end?
Please see the Conference Schedule at a Glance for the conference schedule.

What should I wear?
Dress for the conference and all networking activities is business casual. A light jacket or sweater is advisable as the A/C in the hotel may feel cool for some people.

Is transportation provided by the IWC?
Though there is no conference-sponsored transportation, you can find many reasonable transportation options through the local airport website. 

What if my plans change and I can't attend? Can I get a refund?
Requests for cancellation must be received in writing prior to the date on the registration form. After that, if you don't cancel and don't attend, you will be charged the full registration fee.  Substitutions (from the same firm) may be made at any time. However, we request notifications in writing prior to the Conference for preparation of registration materials.

Will you have a Spouse Program?
There will be a Convention and Visitors Bureau Representative on-site Monday morning to discuss the recreational activities available. From there, spouses and guests can make plans among themselves.  Please visit the Registration Desk for more details.

Can my spouse/child/friend, etc. come to the conference lunches and receptions?
All conference events require paid registration. They may register through the Exhibit Hall only registration to attend these events only.

Where can I find the information on EXHIBITING at the IWC?
Exhibitor information is located in the Exhibitor  Page. For questions, contact Stephanie Mueller, e-mail; s.mueller@eswp.com or call 412-261-0710, ext, 13.

What is included in my standard booth package?
 6’ skirted table, 2 chairs, 1 waste basket, ID sign, and Pipe and Drape

What is not included in my standard booth package?
Custom booth furniture, (special tables, chairs, plants, etc.) and electricity/utility connections are not included in the standard booth package.

Where can I find the Exhibitor Service Manual?
The Exhibitor Service Manual can be found online on the Exhibitor Information Page.

I am an exhibitor – do I need to register or am I already registered?
The booth price includes the exhibit booth, 2 full complimentary conference registrations, and one copy of the conference proceedings.  The complimentary registrants should register through the Complimentary Exhibit Personnel Form found on the Exhibitor Information Page.

Each additional exhibit representative must register either as an exhibit hall only registration (which does not include access to the Technical Sessions). In addition, exhibitors wanting full access to technical sessions should register through the standard Registration Form.

How do I become a speaker?
If you are interested in presenting at the IWC, please visit the Call for Papers to submit your presentation abstract.

If I am presenting at the conference, do I need to register for the conference?
Yes. You should register through the normal Registration process.

What do I need to prepare for my presentation?
Speaker Instructions can be found at the Speaker Information Page.

What audiovisual equipment does IWC provide?
A data projector, Screen, Laser Pointer, Timer, Lectern with microphone, Floor microphones (for audience questions), A Computer with Presentation software. More information can be found at the Speaker Information Page.

What kind of education credits can I receive for attending the conference?

The Engineers’ Society of Western Pennsylvania, sponsor of the IWC, is recognized as an Approved Provider by the Florida Board of Professional Engineers Bureau of Licensing. As such, attendees are eligible to earn Professional Development Hours (PDH) to satisfy Continuing Education requirements. Official confirmation of your attendance will be provided with completion of the Professional Development Hours (PDH) Request Form.

Where can I find information on Sponsorship Opportunities?
You can find more information on the IWC Sponsorship Form.

Where can I purchase papers that have been presented at past conferences?
Please visit the IWC Paper Archives page for more information.

Where can I sign up to receive regular mailings?
Please complete the  Mailing List form.

Who do I contact with other questions?
You may contact Stephanie Mueller by e-mail: s.mueller@eswp.com or by phone: 412-261-0710, ext. 13.

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